Field operations AI platform for fiber & infrastructure projects
Your own crews and every subcontractor you hire report each day from phones or tablets. Vertex Field AI turns those reports into project ledgers, the subcontractor invoices you pay, the invoice you send the project owner, crew pay and live margin, across every project at once.
You see what a subcontractor did on your project weeks before their invoice shows up.
The evening phone rounds stop. Your own crews and the companies you hire file the same daily record from the field, and it is priced the moment they submit. Footage by pipe size meets the rate you agreed with each company, so you see the work and what it will cost the day it happens, not when the invoice lands weeks later.
- Capability
- You watch each project's invoice add up day by day at the rate you set with each company, so the total is never a surprise
- Capability
- A crew that still owes a report gets a reminder that evening, Monday through Friday, so no day is missing from the count
A new subcontractor is set up and working fast, without you following up on their paperwork.
Vertex Field AI collects each company's W-9, insurance certificate, signed agreement and banking, and reads the certificate for coverage gaps. Set a company up once and it carries to every project you add them to. Their crews can start while the last documents come in, but a company cannot bill you until its file is complete.
- Capability
- If a company's insurance lapses while its crews are on your project, you are told
- Capability
- The company fills its own file from a link you send, so you are not the one entering their paperwork
- Capability
- A company can't invoice you until its file is complete, so an unfinished setup never reaches your payables
You see where the margin actually is: by project, by subcontractor, by work type.
Revenue and cost update on every project as the work is logged, so you know your margin without waiting for the month to close. It breaks down by subcontractor and by work type, overhead spreads across your projects, and every project rolls up into one company profit and loss.
- Capability
- A work type running below cost shows even when the project's total margin looks fine
- Capability
- Project managers run the crews you assign them without seeing rates or margins, unless you give them access
- Boundary
- Vertex Field AI does not run certified payroll or prevailing wage; that stays with each company's own payroll
Your invoice to the project owner comes together from every crew's approved work.
Every foot your own crews and subcontractors logged comes together at your rate sheet into one invoice, with the work behind it attached: the daily reports, as-built markups, ledger and photos. You review it and send it to the project owner.
- Capability
- Two subcontractors working the same week end up as one clean invoice to the project owner, not two
- Capability
- Work with no rate set comes back for pricing instead of billing at zero
- Capability
- A nightly check flags anything that was built and never billed, or billed twice
Your project owners can see the work before the invoice arrives, in their own login.
If you give a project owner a login, they see only their own projects: daily production, the photos and reports from the field, and every invoice you send. If their process calls for it, they approve or reject each invoice online with a note, so a bill is not sitting in an inbox for a month waiting on one person.
- Capability
- The owner has seen every day's report before the invoice, so there is far less to argue about when it lands
- Capability
- Overdue invoices can remind the project owner automatically, on a schedule you set
Your projects in your workspace. Your crews reporting into it.
Let's onboard your team & projects
We provision your access and support the rollout; you stand up projects, companies, and crews inside your own workspace. What you build there stays between you and your team.
- Your projects exist only inside your workspace: you add them, you decide who sees them.
- Your crews and subcontractors reporting from day one, in their own language, on the phones or tablets they already carry.
- You set the requirements once, and every daily report, invoice and record stays where only your people can see it.