Field operations AI platform for fiber & infrastructure projects
Your crews and subcontractors report each day's work from phones or tablets. Vertex Field AI turns it into project ledgers, customer invoices, subcontractor and crew pay, compliance records and live margin, on every project at once.
Much of your work is done by crews you don't employ.
Today you find out what a subcontractor did when their invoice arrives. Here your own crews and every subcontractor report the same way, the same day, and you see it as it comes in.
Crews report from the phones or tablets they already carry, in English, Spanish and three other languages, so the field uses it from day one.
Every crew's work is on paper in a different truck, and money slips through where nobody is looking.
Paper dailies, group texts and a wall of spreadsheets, multiplied by every company you hire. Every number is retyped four times, and work goes unbilled or gets billed twice.
How it works
Each crew reports its day once. Review, billing, pay, customer reports and margin all work from that report.
Each crew reports what it put in the ground from a phone or tablet, in its own language: production by size, hours, photos, and the records each project requires.
Your office sees every crew as soon as it submits: who reported, what went in, and whether the safety form is done.
Each report is priced as it comes in: a ledger row, an invoice line, pay for the crew or subcontractor, and the customer's paperwork.
You review and send: invoices go out in minutes with the reports attached, and a nightly check flags anything unbilled or billed twice.
Your customers can follow progress and invoices in their own login, if you give them one.
Your foremen close out the day from a phone or tablet in about a minute.
Production by size, handholes and hours, with yesterday's project carried forward. Every screen works in English, Spanish and three other languages, and each project's own forms are right there on the phone.
A safety form and crew sign-in before work starts, on projects that require it
As-built markups roll into one master copy per project
Photos and locations stay attached to the day they belong to
Any paper form a project requires becomes a daily form on the phone or tablet
Your team sees progress as soon as each crew submits.
The evening phone rounds stop. One board shows every crew, every company and every project as each day comes in.
Photos and field records land in the project file as soon as they're submitted
Production and safety status across every crew
A missing report shows up the same evening, so it gets chased
You know today whether the project finishes on time.
Set the milestones once and every daily report moves the schedule. The finish date is forecast from the pace your crews actually run, and it moves the day the pace does.
Crews mark a milestone hit inside the daily report they already send
A milestone that slips shows its projected date beside the one you promised
Every milestone carries its days, feet, hours, and dollars, so you see where the time went
Every project carries a live ledger, and invoices take minutes with the reports attached.
You know which projects make money today, not at quarter close. Pick a period and the invoice is built from approved work, with the daily reports and photos behind it. A nightly check flags anything unbilled or billed twice.
Overdue invoices get automatic reminders, if you turn them on
Profit and loss across every project, customer and division
You never pay for a foot nobody logged.
Subcontractor invoices and your own crews' pay are figured from the same record the crews created in the field. Every amount is backed by approved work, so month-end closes without a dispute.
The same approved day backs the customer invoice and the subcontractor's
Hourly or salary pay, bonuses, advances and pay schedules
Pay periods close after processing and export to your payroll provider
Backed by 22 approved daily logs
Damage is reported the same day, costed by cause, and kept from repeating.
When something gets damaged, the crew files it from the field with photos, cause, estimated cost and who was notified. Your office sees it right away, and the cost adds up by cause, crew and project, so an expensive pattern stands out instead of hiding in the total.
A cause that keeps repeating stands out, so the fix goes into the next morning's safety briefing
The record is dated the day it happened, so a claim that arrives months later gets answered with proof
Your project files fill themselves, in the folder structure each customer already asks for.
Customer folders, ledgers, rate sheets and field records are filed automatically into your own Google Drive or OneDrive, where your office already works.
Customers get their daily reports by email, on your schedule
New customers, projects, and crews get their folders automatically
Each subcontractor onboards once, not once per project.
Customers, projects, and every company and crew on them, in one structure. Each subcontractor uploads its W-9, insurance and banking and signs your agreement once, and it carries to every project. Insurance is checked the moment it's uploaded.
Insurance is chased before it expires, and a lapse stops their invoices
Project managers run their crews without seeing your rates, unless you allow it
Customers can approve invoices in their own login, if their process needs it
An AI that knows every foot, every rate and every dollar across your company.
Ask about production, safety or money and get an answer from your own records, in your language. Hand it a bid sheet, an insurance certificate or an old spreadsheet and get working records back. Every night it reviews billing and flags what's wrong before anything goes out.
Turns bid sheets, certificates, and old spreadsheets into working records
Reviews billing every night and flags unbilled work, double billing and missing rates
Here is Maple Street against the approved budget, through today.
Behind 800 ft, ahead on rate. Margin to date is $103,008 on $321,900 billed.
Three crews logged it. Crew 7 carried the footage and the rate.
Crew 7 +1,200 ft. Crew 3 −600 ft. Southline −1,400 ft. Net −800 ft.
Assembled from this week's logs, ready for your review.
Nothing goes out until you send it.
Caught overnight: 1,120 ft on DA-214, complete and never billed.
Across your company, everyone on the project gets hours back.
Every foot in the ground passes through six sets of hands. Here is what each one stops doing.
Your projects in your workspace. Your crews reporting into it.
Let's onboard your team & projects
We provision your access and support the rollout; you stand up projects, companies, and crews inside your own workspace. What you build there stays between you and your team.
- Your projects exist only inside your workspace: you add them, you decide who sees them.
- Your crews and subcontractors reporting from day one, in their own language, on the phones or tablets they already carry.
- You set the requirements once, and every daily report, invoice and record stays where only your people can see it.